Funds for Class and Group Travel

Amy Kinsella, left, Dr. irene Rossell, and Michael Martin identify a fish students in Rossell's Wildlife Ecology Management class captured in Bent Creek.

The class/group travel program is designed to supplement but not duplicate opportunities to request funding for travel for academic and instructional purposes.

Students seeking funds for travel to present scholarly/creative activities should apply to the Undergraduate Research Program

Faculty seeking funds for service learning activities should apply to the Key Center for Community Citizenship and Service Learning.

  1. Funding is available to faculty to support class or group travel for academic or instructional purposes. Requests should clearly articulate the connection of the activity to course content, course objectives and/or learning outcomes. Requests that include plans to offer student presentations, displays or other products to the campus community are strongly encouraged, as they maximize the impact of the experience (e.g., poster presentations to department student clubs, exhibits for display at campus venues, etc.).
  2. Class or Group Travel requests are limited to $750.  Additional funding may be authorized to cover faculty expenses. Faculty must complete the Curricular Enhancement Form including the itemized budget page.
  3. Students are expected to make a contribution to their travel costs. The minimum student contribution for any student travel opportunity is $5 or 20% of the total per person cost, whichever is larger. Scholarship funds may be available for students with documented economic need (contact the Financial Aid Office).
  4. Academic departments, programs, and/or relevant student groups associated with the travel request are required to provide funds in support of the travel opportunity. Departments or programs with budgets to support required student travel may elect to waive the required student contribution.
     

Using State Funds for Student Travel

The official word from the Office of State Budget:

  1. If student travel is directly related to their curriculum, then YES, you may use state funds.
  2. If the student is classified as an employee of the university (work-study or otherwise) then YES, you may use state funds.
  3. If travel is solely for professional associations, such as attending conferences/workshops, then NO, you may not use state funds.

If you are requesting travel reimbursement for students using state funds, please attach documentation signed by the department chair and the Provost stating that the trip falls into one of the first two categories.


Important Travel Guidelines

1. Travel policies and procedures at UNC Asheville require compliance with state policy, state law, and federal law.  They are standards by which universities’ compliance with state and federal standards in general are gauged. Therefore, adherence to travel policies and procedures reflects on your unit’s and the University’s fiscal integrity.

2. Travel must be consistent with the educational, research, and professional needs of the University, as well as the mission and goals of UNC Asheville.

3. As an agency of the State of North Carolina, UNC Asheville adheres to the NC State Budget Manual. IRS rules may also be applicable, as well as agency-mandated restrictions on federal grants.

4. Travelers conducting business on behalf of the University shall exercise good judgment and travel in a cost-efficient manner. Travelers shall conduct University business in compliance with applicable laws, policies and procedures and should be fully aware of all UNC Asheville travel policies and procedures.

Forms

Academic Affairs Travel Guidelines

University Travel Authorization Form